Adding Staff Members

Overview

This guide provides comprehensive coverage of the process for adding staff to AE-Connect, managing staff accounts, setting permissions, and logging in.

Adding Staff Members to AE-Connect

Staff members are enrolled in the NAD User ID Manager by the Conference. Following their addition to the NAD User ID Manager, staff can be manually synchronized into AE-Connect. Once staff members are visible in AE-Connect, the school can then proceed to allocate permissions to their accounts and assign them homeroom students and classes. NAD Staff User ID Guide

Syncing Staff

Once staff members have been added to the NAD User ID Manager, they can be synchronized to appear in AE-Connect. To begin the synchronization process, please go to the action menu (indicated by a yellow plus sign) and choose the "Sync Staffs" option.

Staff Account

Staff Account consists of a one page that includes all relevant information to staff.

Personal Information

This section consists of

Educator ID, Full Legal Name & Birthdate: These are greyed out. They cam populated from the NAD User ID Manager.
Position (required)
Hire Date (optional)
Begin Date (required)
End date (optional)
Preferred Name: The school can add preferred name to a staff member. The preferred name will appear in the Staff list, Messages and appear in the Student & Parent Portals.
Backup Teacher: The school can add the name of a teacher or teacher aide in the backup teacher section. This will provide the user whose name in listed in the backup teacher to take attendance for the name teacher.
Account Active: When this is blue it means the staff is an active member in your school. When the toggle is turned off the user will be hidden and deactivated from your school. Please be careful with this. Generally only use it for emergency circumstances to prevent a user from logging in. When users leave your school you should reach out to your conference to remove the user from the NAD User ID Manager.

Contact Information

School Email: This is the employee's Username for AE-Connect.
Personal Email (optional)
Mobile Number (optional): Will be required once texting is added to AE-Connect for staff to get texting messages.
Work Phone (optional)
Homeroom (optional)
Mailing Address (required)

Demographic Information & Employment

Gender (required)
Ethnicity (required)
Highest Degree (optional)
Is Seventh-day Adventist (optional)
- When checked the Name of the Church is required.
Has State Certification (optional)
- When checked the state and expiration are required.
Title (required)
Role (required ONLY for schools using OneRoster)
FTE Classification & Equivalent (required)

Permissions

The school should add a permission group to the staff member. Permissions are found at the bottom of the staff account. Utilize the drop-down menu to designate the appropriate permission group to which they should belong.

The login email is also presented in the Staff Account page under the School Email.

💥School Email serves as the user's login email.

Conference or School users with access to staff should navigate to Staff and then use the three dots to Send Login Instructions. That will send the staff members an email on how to set up their account. (see screenshot of email below.

Where to send the email to staff.

Sample of the email the users will get.

Adding Staff Members

Overview