Transcripts
Overview
Student who are in high school will have a Transcript section as part of their Student Account. The transcript is the repository for all of the student's academic records. Schools have the option to manually add transcript records to the account, or they can be added via CSV. Additionally, transcript records are generated through Report Cards.
Permissions
Student Transcript is activated through security settings. In AE-Connect, to activate the Student Transcript permission, first navigate to School Profile on main menu, then select Security. It is important to first select the security group before modifying permissions. Student Transcript located under the Student heading. VIEW provides the User Group with the ability to view the Student Transcript and VIEW & MANAGE allow the User Group to modify the Student Transcript. After view and/or manage are activated, the User Group will have the ability to view the Student Transcript tab in the Student section.
Manual Add Transcripts Records
The user has the ability to manually add transcript records to a student's transcript. To do this, the user should navigate to the student and select the Transcripts tab. Then, the user will utilize the action menu to “Add Transcript Record." It is important for the user to complete all required fields and select save.
- Semester 1 = Semester 1 grade
- Semester 2 = Semester 2 grade
- Final Grade = only if the class is a YEAR- LONG class with 1 grade for entire year.
Generate Transcripts from Report Cards
The user has the capability to generate transcript records from the report cards. The transcript will only generate records based on the semester grades. When the semester grades are reported on the report card, the school can access student records to generate transcript records for one or more students. After the user selects "Generate from Term Grades," the flyout will open. The user has the option to generate transcript records for all students, choose a specific grade level, or choose a specific student to generate transcript records for on the student record. For further details on high school report cards, please refer to the Report Card section.
Print Transcripts
The user should navigate to either the Admissions or Students section and proceed to select the name of the student. Following this, the user is expected to navigate to the Transcript tab and utilize the action menu to Preview Transcripts. Subsequently, the user can proceed to download the preview.
