Designating Courses in Canvas as Year-Long or Semester-Long
Overview
AE-Connect provides a method to designate a class for a quarter to appear as Year-Long (K-8), Semester Yearlong, or Semester. The designation occurs in the Canvas Setup.
New Change: In order to prevent AE-Connect from creating multiple sections the class abbreviation is now used to group classes into one Canvas section. Once classes are created in AE-Connect, the class abbreviations cannot be altered. To create a new section in Canvas from AE-Connect simply change the abbreviation for the new repeating class.
(Example: Health S1 and Health S2). This would created two separate sections with unique enrollments.
1. Setting Up Class Terms
When creating or editing a class in your scheduling section:
Year-long courses:
Select Quarters 1, 2, 3, and 4. (All quarters selected = a year-long course.)
Semester 1 and 2 (same students all year):
Also select Quarters 1, 2, 3, and 4. This ensures the same Canvas course appears across both semesters.
Semester-specific courses (different students each semester):
• For Semester 1, create the class and select Quarters 1 and 2.
• For Semester 2, create a new class in the Quarter 3 Class Schedule, then select Quarters 3 and 4. The class abbreviation should be different from the class abbreviation in Quarter 1 & 2.
2. Use “Copy” — Not “Clone”
When creating new class schedules:
• Do not use the Clone feature. Cloning can incorrectly link Quarter 1 and 2 data to Quarter 3 and 4.
• Use the Copy feature instead. Copying preserves correct term designations and ensures accurate Canvas syncs.
- The feature "Copy" utilizes the same process for creating a new class schedule without the use of "Clone From". The copying process relies on the term checkboxes in the classes to populate the classes in the correct Quarter Schedule.
3. Updating Canvas Course Designations
After schedules are set:
1. Go to School Profile → Canvas → Courses.
2. You’ll now see one entry per class for the entire year.
3. Class Abbreviations match classes to Canvas and can no longer be edited once created.
Designate course length:
• K–8 or year-long: leave as is.
• Semester 1 & 2 combined: select Semester 1 & 2.
• Semester 1 only: select Semester 1.
• Semester 2 only: create new class in Quarter 3 and select Semester 2.
4. Exporting to Canvas
Once designations are complete:
• Year-long classes → export to Year-Long term.
• Semester 1 & 2 combined → export to Semester 1 & 2 term.
• Semester-specific → export to their respective semester.
Summary
■ Select correct quarters when scheduling.
■ Always use Copy, not Clone.
■ Assign correct semester designations in School Profile → Canvas → Courses.
■ Export only after terms are properly set.