Security Breakdown

This guide explains all permissions in AE-Connect. It includes tables that describe each section of the permissions. The guide provides explanations of permissions for:

APP Settings
Admissions
Attendance
Courses
Grading Scales
My Classes
My Subjects
Organization
PK Tracker
Report Cards
Reports
Scheduling
Social Development/Work Ethic
Student Messages
Students
Recommended Permissions for Teachers.

APP Settings

Permission Group	Permissions	What it does	Additional Permission needed:
APP Setting (Admin Permissions)	All Classes	Provides User will access to all classes in school	My Classes Permissions The user will need one or more of these permissions to effectively manage Classes. My Classes (View& Manage) Classes > Gradebook View to see gradebook Manage to edit gradebook. Classes > Students View to see student list Manage to select students in list. Classes > Assignments View to see assignment list Manage to view assignment details and edit. Classes > Term Grade View to see Term Grade Manage to edit Edit Class View allows user to view class details Manage allows user edit class details. Edit Class Categories View allows user to view categories. Manage allows use to edit class categories.
APP Settings (Admin Permissions)	All Events	Provides User ability to see all student events & behavior	Student Permissions User will need student permissions to access the student pages. All Students (APP Settings) Provides user will access to all students in school. Student Account View is required. Student Events View allows user with All Events to view and edit events. A
APP Settings (Admin Permissions)	All Staff	Provides user with the ability to see all staff in school.	Staff Permissions User will need staff permissions to access the staff pages. Staff Staff List View & Manage allows user to see staff list. Staff Account View allow user to view staff account page. Manage allows user to edit staff account page.
APP Settings (Admin Permissions)	All Students	Provides user with ability to see all students in school.	Student Permissions Student Account View (required) Manage allows user to edit staff account page. User can have any other student permissions based on user responsibilities. View allows user to view data on page Manage allows user to manage data on page.
APP Settings (Admin Permissions)	Data Rollup Sync	Allows user to export data rollup exports to Dashboard.	N/A
APP Settings (Admin Permissions)	Grid Edit	Allows user to view & Manage Grid Edit.	N/A
APP Settings (Admin Permissions)	Manage Terms	Allows user to lock or unlock terms in Scheduling	Scheduling Terms View allows user to lock and unlock Terms.
APP Settings (Admin Permissions)	OneRoster	Allows user to export/download OneRoster file.	N/A
APP Settings (Admin Permissions)	Year Switcher	Allows user to switch school years.	User will need additional permissions based on what they need to access in previous years.

Admissions

Permission Group	Permissions	What it does	Additional Permission needed:
Admissions	Admissions	User should have View & Manage. View Admissions Tab. View Student List Sync Students View Forms and Process for Advanced Admissions View Registration for Basic Admissions	User will need additional student permissions to view and edit student records. See Students permissions below.

Permission Group

Permissions

What it does

Additional Permission needed:

Admissions

User should have View & Manage.

View Admissions Tab.
View Student List
Sync Students
View Forms and Process for Advanced Admissions
View Registration for Basic Admissions

User will need additional student permissions to view and edit student records.

See Students permissions below.

Attendance

Permission Group	Permissions	What it does	Additional Permission needed:
Attendance	Attendance	View allows user to see attendance. Manage allows the user to see and complete attendance.	Admins who need to see attendance for the whole school should have All Students permission in App Settings.

Permission Group

Permissions

What it does

Additional Permission needed:

Attendance

View allows user to see attendance.

Manage allows the user to see and complete attendance.

Admins who need to see attendance for the whole school should have All Students permission in App Settings.

Courses

Permission Group	Permissions	What it does	Additional Permission needed:
Courses	Courses	View allows user view courses page and course details. Manage allows the user to see and manage course details.	N/A

Permission Group

Permissions

What it does

Additional Permission needed:

Courses

View allows user view courses page and course details.

Manage allows the user to see and manage course details.

N/A

Grading Scales

Permission Group	Permissions	What it does	Additional Permission needed:
Grading Scales	Grading Scales	View allows user view Grading Scales & Special Marks setup. Manage allows the user to see and Grading Scales & Special Marks setup.	N/A

Permission Group

Permissions

What it does

Additional Permission needed:

Grading Scales

View allows user view Grading Scales & Special Marks setup.

Manage allows the user to see and Grading Scales & Special Marks setup.

N/A

My Classes

Permission Group	Permissions	What it does	Additional Permission needed:
My Classes	My Classes The user will need one or more of these permissions to effectively manage Classes.	View allows user to view list of classes. Manage allows user to see the class list and click into the class to manage gradebook, student and assignments.	User will need the following permissions in additional to My Classes to effectively manage classes day to day. Classes > Assignments. Classes> Gradebook Classes > Students Classes > TermGrade
My Classes	Classes> Assignments	View allows user to see list of Assignments in Class & Assignment section. Manage allows the user to see list of assignments, add and edit assignments.
My Classes	Classes> Gradebook	View allows user to see gradebook in class. Manage allows the user to see & edit gradebook	User will need Classes > Assignments to be able to add assignments to gradebook.
My Classes	Classes> Students	View allows user to see student list in classes. Manage allows user to see and select students in classes.
My Classes	Classes> TermGrade	View allows user to see Term Grade in classes. Manage allows user to see, post & edit Term Grades in classes.
My Classes	Edit Class	View allows user to view class edit details. Manage allows user to edit class details.
My Classes	Edit Class Categories	This permission allows the user to edit class categories when they DO NOT have Edit Classes. View & Manage allows the user to edit class categories when they do. not have Edit Class.

My Subjects

Permission Group	Permissions	What it does	Additional Permission needed:
My Subjects	My Subjects	View & Manage allows user to see Subjects tab and Subjects list.	User will need the following permissions in additional to My Classes to effectively manage classes day to day. My Classes Classes > Assignments. Classes> Gradebook Classes > Students Classes > TermGrade

Permission Group

Permissions

What it does

Additional Permission needed:

My Subjects

View & Manage allows user to see Subjects tab and Subjects list.

User will need the following permissions in additional to My Classes to effectively manage classes day to day.

My Classes
Classes > Assignments.
Classes> Gradebook
Classes > Students
Classes > TermGrade

Organization (School Profile tab)

Permission Group	Permissions	What it does	Additional Permission needed:
Organization	Documents (section that allows school to upload School-Wide documents for parents to view in Parent Portal)	View allows the user to view Documents and edit or delete files. Manage allows user to view Documents, add, edit or delete files.	School Profile Permission
Organization	Email Logs (allows user to view log of all emails sent via messages)	View & Manage allows the user to view Email Logs.	School Profile Permission
Organization	GPA (allows user to setup or edit GPA Scale)	View allows the user to view school GPA scales. Manage allows user to add or edit school GPA scales.	School Profile Permission
Organization	Graduation Plans	View allows the user to see school Graduation Plans. Manage allows the user to add and edit school Graduation Plans
Organization	School Profile	View allow to view School Profile in information. Manage allows the user to edit School Profile information.
Organization	Security	View allow to user to view security groups. Manage allows the user	User will need view & manage of these permissions to assign permission group to staff. Staff List Staff Account
Organization	Settings	View allows user to view school wide settings. Manage allows the user to edit and add all school wide settings.

PK Tracker

Permission Group	Permissions	What it does	Additional Permission needed:
PK Tracker	PK Tacker	PK Tracker provides user the ability to see, edit and post PK tracker skills. View allows the user to see the PK tracker. Manage allows the user to edit and post PK Tracker Skills	Teachers are able to see the students they are homeroom teacher of. Admins can see all students if they have All Students in App Settings.

Permission Group

Permissions

What it does

Additional Permission needed:

PK Tracker

PK Tacker

PK Tracker provides user the ability to see, edit and post PK tracker skills.

View allows the user to see the PK tracker.

Manage allows the user to edit and post PK Tracker Skills

Teachers are able to see the students they are homeroom teacher of.

Admins can see all students if they have All Students in App Settings.

Report Cards

Permission Group	Permissions	What it does	Additional Permission needed:
Report Cards	Report Cards	View & Manage Required. User must have View and Manage to see Report Cards. Report Cards allows user to see all student report cards and publish them.

Permission Group

Permissions

What it does

Additional Permission needed:

Report Cards

View & Manage Required.

User must have View and Manage to see Report Cards.

Report Cards allows user to see all student report cards and publish them.

Reports

Permission Group	Permissions	What it does	Additional Permission needed:
Reports	Custom Report Builder	View & Manage Required. User must have View and Manage to see Custom Report Builder. Allows user to create custom reports for school wide data.
Reports	Report	Permission without All Students allows user to print report for homeroom students and students they teach. View allows user to Run Reports but not print them. Manage allows user to Run Reports and also print them.	Users who need to Run Reports on all students in school will need All Students permission in APP Settings.

Permission Group

Permissions

What it does

Additional Permission needed:

Reports

Custom Report Builder

View & Manage Required.

User must have View and Manage to see Custom Report Builder. Allows user to create custom reports for school wide data.

Reports

Report

Permission without All Students allows user to print report for homeroom students and students they teach.

View allows user to Run Reports but not print them.

Manage allows user to Run Reports and also print them.

Users who need to Run Reports on all students in school will need All Students permission in APP Settings.

Scheduling

Permission Group	Permissions	What it does	Additional Permission needed:
Scheduling	Class Schedule	View allows user to view Class Schedules list and add new class schedule to school. Manage allows the user to View class list Bulk Enroll students into classes Add Day template to classes	My Subjects - View to view classes. Required My Classes > Edit Class. View to see class details. Manage to edit class details.
Scheduling	Day Template	View allows user to view Day Templates. Manage allows user to add and edit Day Templates.
Scheduling	School Days	View allows user to view School Days. Manage allows user to add and edit School Days.
Scheduling	Terms	View allows user to view Terms Manage allows user to add and edit Terms.

Social Development/ Work Ethic

Permission Group	Permissions	What it does	Additional Permission needed:
Social Development and Work Ethic	Social Development and Work Ethic	View allows the user to see Social Development and Work Ethic. Manage allows the user to add, edit and post Social Development and Work Ethic.	Teachers are able to see the students they are homeroom teacher of. Admins can see all students if they have All Students in App Settings.

Permission Group

Permissions

What it does

Additional Permission needed:

Social Development and Work Ethic

View allows the user to see Social Development and Work Ethic.

Manage allows the user to add, edit and post Social Development and Work Ethic.

Teachers are able to see the students they are homeroom teacher of.

Admins can see all students if they have All Students in App Settings.

Staff

Permission Group	Permissions	What it does	Additional Permission needed:
Staff	Staff List	This permissions allows user to only see their own account. View allows the user see staff list and see & edit temporary staff. Manage allow the user to see staff list, sync staff in NAD User ID Manager and see & edit temporary staff.	Users who need to see all staff in school must have All Staff in App Setting.
Staff	Staff Account	This permissions allows user to only see their own account. View allows the user see Staff Account page. Manage allow the user to edit Staff Account Page.	Users who need to see all staff in school must have All Staff in App Setting.
Staff	Staff Custom Fields	View allows user to see Staff Custom Fields in Custom Fields & see custom fields in Staff Account. Manage allows user to edit and add Staff Custom Fields in Custom Fields & see Custom Fields in Staff Account.	Users who need to see all staff in school must have All Staff in App Setting.
Staff	Staff > Add Temporary Staff (temporary staff have NO PERMISSION to AE-Connect. Section is used for tracking volunteers or sub teachers)	View - to view temporary staff user must have Staff List. Manage allows the user to add temporary staff to the school.	Permissions need to see Temporary Staff Staff List
Staff	Staff Messages Staff Roles & Security	INACTIVE Permissions. These do not have any effect.

Student Messages

Permission Group	Permissions	What it does	Additional Permission needed:
Student Messages	Message All Students	View & Manage Required. Permission allows users to message (email) All Parents, All Teachers, All Students in school.	.

Permission Group

Permissions

What it does

Additional Permission needed:

Student Messages

Message All Students

View & Manage Required.

Permission allows users to message (email) All Parents, All Teachers, All Students in school.

Students (Student Record)

Permission Group	Permissions	What it does	Additional Permission needed:
Students	Student List (school-wide)	Permission without All Students allows user to print report for homeroom students and students they teach. View allows user to view student list. Manage allows the user to select student to view account.	Student Account View is required.
Student	Student Account	View allows the user to see the Student Account. Manage allows the user to edit Student Account.
Student	Student Community Service	View allows the user to view Community Service. Manage allows the user to add & edit community service.	Student Account View is required.
Student	Student Dashboard	INACTIVE Permissions. These do not have any effect.
Student	Student Events	Permission only allows user to view Student Events they added. View & Manage allows the user to view student events they added, edit and send events.	Student Account View is required. User needs Student Events in APP Setting to view all Student events added to the student regardless of who entered it.
Student	Student Medical	View allows the user to view the medical page. Manage allows the user to add & edit the medical page.	Student Account View is required.
Student	Student Messages	View & Manage allows the user to view the Messages page for students and see the messages sent between students and staff.	Student Account View is required.
Student	Student Portfolio	View & Manage allows the user to view, add & edit student portfolio records.	Student Account View is required.
Student	Student Profile	View allows the user to view the student profile page. Manage allows the user to add & edit the student profile page.	Student Account View is required.
Student	Student Transcript	View allows the user to view student transcript record Manage allows the user to add & edit the student transcript record.	Student Account View is required.

Recommended Permissions for Teachers

These are the permissions recommended for teachers to effectively manage and teach students on a day-to-day basis. These are minimum requirements. The conference/school has full discretion over staff permissions.

Required Permissions for Teachers for day to day management of attendance, classes and report cards.

Attendance
My Classes
1. My Classes
2. Class > Assignments
3. Classes > Gradebook
4. Classes > Student
5. Classes > Term Grade
My Subjects
Social Development and Work Ethic
PK Tracker (for those who teach PK)

Optional Permissions for Teachers

Report Card
1. Required if teachers are responsible for completing own report cards.
2. Optional if school administration completed school report cards.
Reports
1. Required if teachers are needing to run own reports such as missing assignment or progress report.
2. Optional if school administration runs teacher reports.
Student
1. School can decide which student permissions the teacher has access too.