Manual Add Transcripts Records
The user has the ability to manually add transcript records to a student's transcript. To do this, the user should navigate to the student and select the Transcripts tab. Then, the user will utilize the action menu to “Add Transcript Record." It is important for the user to complete all required fields and select save.
- Semester 1 = Semester 1 grade
- Semester 2 = Semester 2 grade
- Final Grade = only if the class is a YEAR- LONG class with 1 grade for entire year.
User must have Transcript permissions. See below.
Description & Pictures
User should navigate to student record and Transcripts. The user should use the action menu to Add Transcript Record.
When the user opens Add Transcript Record, the user must enter the required information.
- Year
- School Granting Credit
- Grade Level
- Course
- Class Name
- IS Passing (required to calculate transcript credits)
- Calculate on Transcript (required to count toward GPA)
The school should add the details for Semester 1, Semester 2, or both, depending on when the student received the credit.
Final Grade is required only when the student received one grade for the entire year. (This is common with homeschool students.)
What if the course does not appear in my course list?
- If the course is not listed in the course list for the school, the school may select Not NAD Course to enter its own course name. This will just add the course to the student transcripts record without affecting the school course list or other students.
- The school will also need to choose a subject the course belongs too.
Add Transcript Record Screenshot
Video Guide
Permissions
Student Transcript is activated through security settings. In AE-Connect, to activate the Student Transcript permission, first navigate to School Profile on main menu, then select Security. It is important to first select the security group before modifying permissions. Student Transcript located under the Student heading. VIEW provides the User Group with the ability to view the Student Transcript and VIEW & MANAGE allow the User Group to modify the Student Transcript. After view and/or manage are activated, the User Group will have the ability to view the Student Transcript tab in the Student section.
