Admissions (Advanced) : Inquiry Form & New students

This guide will cover the Inquiry Form and New Students.

The initial step to enroll new students in AE-Connect for admissions is by utilizing the Inquiry form.

There are two methods to include students via the Inquiry Form.

The school can either email or include the Inquiry Form link on their school website for parents/guardians to complete.
The school can manually include a student in the inquiry process.

Inquiry Form

Before discussing the process of adding students through the Inquiry Form, let us first delve into the details of the Inquiry Form.

The inquiry form is a default form in Setup Forms. The inquiry form is utilized to collect basic information for a new or prospective student.

The inquiry form has predefined fields however the school can add additional fields for gathering more information that is required for an inquiry by the school.

NOTE: The school should not delete any existing fields in the inquiry form.

The inquiry form can only accept one student. Parents who have more than one student will need to fill out an inquiry form for each student.

Overview & Edit

The Inquiry form is found in Admissions > Setup. The school can click on the name Inquiry form to edit the form.

NOTE: The school should not remove any existing fields.

The inquiry form will open to the form builder where the user can add additional fields that needs to be gathered by the school. See Admissions (Advanced): Setup for form building.

Instructions to Add to Website or sent to parents

The school has the option to include the inquiry form on the school website or send it via email for families to complete. To do this, the school can go to Admissions > Setup and choose the school year, then copy the URL to integrate it into the website or send it via email to a parent.

Complete Inquiry form by School Adminstration

The educational institution has the capability to conduct an inquiry for a student. This resource can be utilized in cases where the prospective new family is on the phone, or if the family lacks access to the internet.

The school user should navigate to Admissions > Students and use the yellow + to select Add new inquiry. The school should fill out all required fields. This inquiry will appear in the list with the other inquiries in Admissions > Students > Inquiries.

The school should follow the same steps in View incoming Inquiry form & Assign a Process to a assign a student a process.

View incoming Inquiry form

When a parent completes the inquiry form for the school, the inquiry is found under Admissions > Students > Inquiries.

The school can click on the student's name to view the incoming inquiry form.

Assignig New Students to Process

Now that we have covered the Inquiry Form, let us delve into the process of assigning new students from the Inquiry to a system for parents to complete their enrollment.

The prospective parent/guardian completes the inquiry form. The form is either emailed or completed via the school website. Please refer above for additional details.

The inquiry appears in Admissions> Students> Inquiries.

The school staff can click on the student's name to view the inquiry and/or print it.

When the school is prepared to admit the student and commence the enrollment process, it is necessary for the school to allocate a procedure to the prospective student.

When the Start button is selected, the parent will receive an email from AE-Connect that will provide them with the Username and Email to log on to the Parent Portal.

The parent will then need to log on to the portal to complete the access assigned to their student.

Parent email will look like the one below .