Admission (Advanced): Manging Admissions -Student Admissions Dashboard

Overview

Once a student has been initiated into a process, the Student Admissions Dashboard will be available, which houses several crucial elements for the admission process.

This dashboard displays the student's enrollment status, their current or upcoming grade level, parent information, as well as forms, files, and notes. Additionally, the Student Admissions Dashboard empowers school users to fill out forms on behalf of parents, print forms and files, and communicate messages to parents.

PROCESSES

When a student is initially enrolled in a process, either through inquiry or re-enrollment, they will automatically be added to the "In Process" category. Each student is accompanied by a progress bar, serving as a visual aid to indicate their current position within the process.

School Users can move student through the other categories as needed. The other categories include; In Review, Waiting list, Accepted, Denied and Withdrawn.

Accepted

Once the school user has confirmed that a student has completed the entire admission process, they should designate the student as "Accepted". Only students in the "Accepted" category will be able to have the permissible admission fields imported into their official student record. See Import Admissions for more information on how to import into a student record.

Student Admission Dashboard

School users have the capability to access the Student Admissions Dashboard by choosing the name of a student in any of the Admissions categories: In Process, In Review, Waiting List, Accepted, Withdrawn, and Denied. The Student Admission Dashboard enables schools to engage with parents and student admission forms.

Student Admission Dashboard View (see details below)

Student Admission Dashboard Breakdown & Features

Student & Parent Information

• Student Name: The student's name is either preloaded from the current student data or from the inquiry form.
• Grade Level: This is determined by the school and should reflect the grade level the student is entering for the admissions year. The grade level can be updated by selecting a new grade level from the drop-down menu.
• Parent Name & Information: This information is pre-loaded from the current student enrollment or inquiry form, and can be updated by selecting the parent's name.
  • Parent email can be updated by hovering over the email and selecting "Edit".
  • Parents who need a password reset email can be sent one by selecting "Send reset password email".
• Process dropdown: Use this option to change the process category of a student.

Process & Process Overview

• Process: This feature displays the current process assigned to a student. The school user has the capability to hide the process, which will remove it from the Parent Portal and Process Overview, while still allowing the forms to remain visible under the forms tab. If necessary, the school can choose to initiate a new process in order to assign an additional task to the student, particularly if parents need to complete more than one process for the student.
• Process Overview: This section provides the school user with an overview of the progress made by a parent in completing the required forms. Forms that are indicated with a blue checkmark signify that they have been completed.

Forms

The forms tab enables the school user to view the forms that have been assigned to a parent through the processes. The school user has the ability to select the name of a form in order to view and print it.

Locked & Unlocked forms

Forms that are locked will be visually indicated by a grey lock icon. The grey lock signifies that the parent has successfully completed and submitted the form.

Forms with a white lock indicate that the form has not been completed or submitted by the parent.

Schools have the option to click on the grey lock to unlock the forms. Unlocking the forms permits the parent to revise the form or update information through their parent portal. Additionally, unlocking the forms enables the school user to complete or update the form on behalf of the parent.

Files

Files are a section where school users can see the files that parents have uploaded as part of the admission process. The files can be downloaded for saving or printing.

Notes

The Notes feature enables school users to add important notes to student admissions, facilitating the tracking of essential information for each student. Users have the option to select "+ Add Notes" to input new notes. Additionally, the school user can mark the notes as complete by selecting the checkbox.

Single Student Admissions

The Student Admissions Dashboard provides users with the capability to oversee the Enrollment Checklist of an individual student. Each student will have an active Admissions status prominently displayed on their Student Admissions Dashboard.

The active status of student admissions is contingent upon the master Admissions Active control. The student Admissions Active feature empowers the school to discreetly conceal a single student's Enrollment Checklist from the Parent Portal.

Upon transitioning a student to the Accepted, Denied, or Withdrawn status, the Admissions active status for the student will be automatically deactivated.

Messaging

The student admissions dashboard enables school users to send new messages to parents. When using the + New message feature in the Process overview screen, school users can send messages to parents with the recipients pre-loaded. It is important for the school user to select "Broadcast" when sending a message to parents. Selecting "Broadcast" will ensure that the message appears in the parent's email. If "Broadcast" is not selected, the email will only be sent to the parent portal, requiring the parent to log in to view it.

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