How to Publish & Download Report cards

Steps for Completing Report Cards

Select Term
Select Grade Level
1. Report cards are published grade by grade, and you will see every grade in the school. Choose the grade you are finalizing. The student list shows:
  
  •      Student name and grade level
  
  •      Whether the report card is published and whether it is sent
  
  •      The report card comment
  
  •      All posted grades. A green indicator for social development and work ethic means it has been posted.
Preview and add comments (optional)
1. Select the eyeball icon next to a student to open the preview. - very Right side of grid
2. Add a comment for the student. The box can be stretched for longer comments.
3. Comments are limited to 500 characters.
4. In the preview you can move student by student and see how each report card will look.
5. You can also publish directly from the preview screen.
Publish Report cards

Option A: One student at a time. Open a student's preview, review it, and click Publish. Then move to the next student.

Option B: Many at once.

1.     Check the box next to each student (or select all).

2.     Open the Action menu.

3.     Choose Publish report cards.

Note: Publishing locks the report card so no more changes can be made to the term grade.

High school (semesters and transcripts)

If you teach both elementary and high school, select the quarter for elementary students, then switch to the semester for high school students.

• Publishing works the same way: select the student, then publish.

• When you publish semester grades, AE Connect asks whether to publish with or without generating transcripts.

• Strongly recommended: publish with generating transcripts. This creates the transcript records (for example, Semester 1) for the student.

• High school report cards can be previewed and look identical to the elementary ones.

• Downloading works the same way as above.

Unpublishing (to make a correction)

1. Check the student's box (one or more students).

2. Choose Unpublish from the Action menu.

Downloading Report Cards

Use the Download option. You can download a school PDF, a school ZIP file, a grade level set, or an individual student.

• Grade level or student: downloads directly to your browser.

• School PDF or school ZIP: these take longer and are delivered to the notification bell. When processing is finished, open the bell and download from there.

Email report cards to parents

Emailing requires a permission that the school must turn on. See the separate guide on permissions for how to enable it. If you have the permission:

1. Select the report cards you want to send.

2. In the Action menu, choose Preview and Send.

3. Review the preview of each report card.

4. Click Send. The report card is emailed to each parent.

5. A check mark appears next to each student once the report card has been sent.

Emailing Report Cards to Parents Guide

Troubleshooting

Issue 1: A grade has not been posted

What you see: An icon in the report card list. Hover over it. For example, it says the student's art grade has not yet been posted.

1. Go to that class (for example, Art).

2. Post the grade.

3. Return to Report Cards and confirm the icon is gone.

Issue 2: Gradebook grade changed after posting

What you see: An icon saying the gradebook term grade and/or skills have changed but not been posted. Clicking it shows the published grade (for example, 93%) next to the current gradebook grade (for example, 92%).

1. Go to Classes, then open that class.

2. Open Term Grade. A red check mark means the gradebook grade has changed.

3. Select it and choose either Override (keep the currently posted score) or Post (post the new gradebook grade).

4. Return to Report Cards. The icon should be gone.

Ready to publish

When grades show no icons, they are ready. Select the students and click Publish. Then either download the report cards to print, or use Preview and Send to email parents.

Issue 3: Some students get a send and others do not

Update each parent's notification settings as described under "Student has no check mark after sending?" in section 8.

FOR COMPLETE INSTRUCTIONS WITH VIDEO SEE GUIDE.

Term Grade & Report Card Complete Overview with Video