New School Year Setup
STEP 1: Add New School Year
Creating a new school year in AE-CONNECT is done in the Scheduling area. Locate the Select School Year dropdown in the upper right corner of the screen, click and select Start New Year.
The Add New School Year flyout will appear, allowing you to select a beinning date and ending date. Once your dates are set, click the Save and exit button in the upper right of the screen.
Your new school year is now listing in the Select School Year dropdown menu. Select the new year to begin creating terms.
STEP 2: Add TERMS
- Select Scheduling in quick bar menu
- Select Term in Scheduling menu
- Click on action button on bottom left of screen
- Select New Term
- The New Term flyout will open
- Enter the Term Name
- Enter Start Date & End Date
- Save & Edit
STEP 3: Update/ Edit Day Templates (If needed)
Add Day Templates
Day templates allow you to organize individual days in your shool year. Each day template includes at least one track, which can also be described as a bell schedule. Tracks contain one or more periods.
For example, you may organize grades 3-5 in AM and PM periods. You would create a day template with a track named, Grades 3-5, and add two periods. The first period would be named Morning, with a start time of 08:15 AM and an end time of 12:00 PM. The second period would be named Afternoon, with a start time of 12:30 PM and an end time of 3:00 PM.
- Access the scheduling area from the navigation bar. Click the Day Templates tab.
- From the action menu, click New Day Template.
Enter a Name and Abbreviation.
Enter a Track Name for the first track and click the Add Period button.
Enter the Period name, Start time, and End time. Repeat to add all periods required for the new track.
OPTION: If your school maintains more than one schedule per day, add additional tracks by clicking the Add new track button. For example, kindergarten could be simple with one period called full day and Grades 3-8 could have multiple periods each day.
- Click Save and exit to add the Day Template to your school.
💥 Watch: Creating a new day template in AE-CONNECT
STEP 4: Create Class Schedule
DO NOT MAKE CLASS SCHEUDLES FOR ALL QUARTERS! ONLY MAKE A CLASS SCHEDULE FOR Q1.
You should make the other quarter schedules as you get to the end of each quarter. Example: toward end of Q1 you can make Q2 Class Schedule. This is because if you make all your schedules first then any changes make in Q1 WILL NOT be reflected in the following quarters.
NOTE: User can clone Class Schedules from previous year. Class Schedule will clone classes without students. User can edit classes as needed.
YOU MUST UPDATE THE DAY TEMPLATES IN ALL CLASSES THAT ARE CLONE!
Scheduling > Class Schedules > use the yellow + for "New Class Schedule."
User needs to add
- Name
- Abbreviation
- Choose Term
- User can Clone From previous year if the school used AE-Connect last year.
LEARN HOW TO
- ADD Classes: https://ae-connect.helpscoutdocs.com/article/13-add-a-class
- Edit Classes: https://ae-connect.helpscoutdocs.com/article/25-edit-a-class
- Enroll Students in AE-Connect: https://ae-connect.helpscoutdocs.com/article/117-how-to-add-student-to-ae-connect
- Enroll Student in Classes:( do this only after Enroll Students in AE-Connect is done): https://ae-connect.helpscoutdocs.com/article/101-how-to-enroll-students-in-classes
- Set up new staff: https://ae-connect.helpscoutdocs.com/article/149-add-staff-member